September 2017

Welcome to HIMSS18 Exhibitor E-News, the monthly electronic publication that gives you the most up-to-date information and opportunities available exclusively for exhibitors.

Important Dates

9/11/17: Gold Corporate Members Housing is Open
Exhibitor housing opened for Gold Corporate Members on Monday, September 11 and a representative from onPeak, HIMSS' official housing company, will be in contact to assist in arranging housing blocks.
Upcoming Housing Dates: Subject to change
Tuesday, October 17 – Housing Opens for all exhibitors

*Important Note:
Regarding Housing Solicitation — onPeak is the official HIMSS housing company. We require all exhibitors to book all hotel rooms through onPeak or your freight will be denied on-site.

9/14/17 Marketing & Sponsorship Opportunities Webinar
Join us on Thursday, September 14, at 1:00 PM CST / 2:00 PM EST to learn more about how you can set your company apart or deliver your message at HIMSS18. Click HERE to register today.

9/22/17 10 points for completing company profile online
update your company profile today and earn 10 priority points. Must hit save at the bottom even if there are no changes. 

10/10/17 Housing webinar with onPeak
Learn the simple steps involved in adding name assignments, modifying existing reservations, sending and viewing confirmations, and entering unique payment methods to individual group members. We will review key dates and policies, and discuss what happens between onPeak and the hotels in the weeks just prior to HIMSS18 to help you come up with the strategy that works for your company.  


10/17/17 Housing Opens for All Exhibitors (Non HIMSS Corporate Members)


10/17/17 Exhibitor Registration Opens Online 

Exhibitor News Briefs

New Passwords for Online Profile
HIMSS sent out new company passwords for access to the online exhibitor profile.  If you did not receive that email please contact Eileen Keating 

Exhibitor Service Manual

Now live on 
Conference Logistics Page

HIMSS18 Deadline Checklist 
Stay up to date with upcoming deadlines for HIMSS18 

HIMSS18 Webinar Series 
Join us for another year of free webinars for our HIMSS18 Exhibitors.  These webinars are designed to assist you in your planning for HIMSS18. 


New Exhibit Hours for HIMSS18
  • Tuesday, March 6: 9:30 am - 6:00 pm
  • Wednesday, March 7: 9:30 am - 6:00 pm
  • Thursday, March 8: 9:30 am - 4:00 pm
(Subject to Change)

 NEW onPeak Deposit Payment Policy
 Reservations must be guaranteed with a major credit card within 72 hours from receipt of your hotel confirmation email (failure to do so will result in cancellation of your      block). The full length of stay deposit is non-refundable as of January 30, 2018. Credit cards will not be charged until final cut-off, by the hotel(s). 

HIMSS18 Priority Points Dashboard is Live
Exhibitor Priority Points are received throughout the year by completing tasks by a certain due date. Every time you complete your task you are awarded exhibitor priority points. These points accumulate over the year and when it comes time for the conference you are given a date/time to come and select your booth space for the following year’s conference. The more points you have the better date/time you will receive and have a greater chance of a great booth location on the show floor.
Login to view your priority point dashboard
View Priority Point Tutorial 


Meeting Space Request
Host a meeting including conference attendees during education or exhibit hours, you may purchase HIMSS Meeting Place rooms at the convention center on a first come, first serve basis
Meeting Space Request Form
View more options 

Time Sensitive HIMSS18 Branding Opportunities! 

Looking to have your name and logo prominently displayed on over 18,000 professional attendees at HIMSS18? Secure the HIMSS18 Attendee Badge Holder sponsorship today and your logo will be seen continuously in the corridors, meeting rooms and exhibit hall! Badge holders have zippered pockets, convenient for carrying business cards, pens, hotel room key card and money - an ideal item for high logo visibility.

For more information, click HERE or contact the sales team at


NEW Opportunities at HIMSS18!

Lobby Wall Clings

Looking for a way to drive traffic to your booth or promote your product and/or service? Grab attendees’ attention with wall clings throughout a main traffic area. These adhesive banners will be placed directly on the walls of the Grand Foyer of the Venetian.
Charging Locker Stations 

Provide the solution for HIMSS18 attendees as they search for a place to charge their devices. Sponsorship includes branding on five charging lockers placed located in the lobby areas of the Sands Convention Center.

For more information, contact the sales team at


Participate in the HIMSS18 Interoperability Showcase™ and join the demonstration of an ecosystem of standards-based health, IT enabling individuals to securely access, contribute, and analyze their own health data.  

HIMSS17 Interoperability Showcase Accomplishments:

  • Over 10,000 visitors were scanned entering the Showcase - 7,482 of those were unique
  • 19 Connected Demonstrations: 117 systems representing 66 organizations
  • 22 education sessions with over 1,500 attendees

Questions? Interested in participating? Contact your sales representative or today! 
HIMSS Corporate Membership
Increase awareness with all of HIMSS’s audiences 365 days per year and receive immediate discounts on your confirmed HIMSS18 booth space, future sponsorships, and more!
For companies already exhibiting at the HIMSS Annual Conference & Exhibition, corporate membership benefits can often provide an immediate return on investment in the form of discounts that may exceed the membership fees themselves.  Membership also provides networking opportunities for your company throughout the year via bundled individual memberships that also include local chapter memberships.
Click here for a complete listing of all membership levels and their benefits.
For further information, please contact

Cybersecurity Forum

Connect with over 300 Healthcare providers, business associates and vendors­ as they share experiences and insight by providing practical information healthcare organizations can use to gauge and improve their security postures. Sponsorship opportunities range from electronic messaging to receptions and attendee apparel.

For more information, click HERE or contact the sales team at


Additional Sponsorship Opportunities outside of HIMSS18

National Health IT Week Reception

Join approximately 200 guests including Members of Congress and Capitol Hill Staff, health IT thought leaders, members of the HIMSS North America Board of Directors, federal agency staff, and press at a reception during National Health Information Technology Week (NHIT Week). The NHIT Week reception includes recognition of the winners of the annual HIMSS Congressional, Federal and State Health IT leadership awards. NHIT Week is a collaborative forum highlighting the essential role of health IT as it improves quality, expands access to and helps curb costs of healthcare in America

Sponsorship options include:

  • 3-5 minute introductory sponsor’s remarks at beginning of Awards ceremony
  • Professional photos with HIMSS Leadership and/or Award winners
  • Opportunity to place collateral material on table at entrance to Reception
  • Coverage in the HIMSS Weekly Insider and weekly Health IT Policy Update electronic publications for two weeks prior as the event sponsor
  • Opportunity to invite corporate representatives and clients 


NEW – HIMSS Year-Long Community Sponsorships
The HIMSS Community serves as the central convening point for thousands of HIMSS individual members interested the topics below. The HIMSS Community sponsorship is an excellent opportunity to share your thought leadership and get your brand recognized by this audience 365 days a year!   Sponsorship packages and pricing varies. Communities include:

  • Clinical and Business Intelligence Community
  • Executive Institute Community
  • Cybersecurity Community
  • Federal Health Community
  • Innovation Community
  • Interoperability and Health Information Exchange Community
 For more information, click HERE or contact the sales team at

Other HIMSS Events

HIMSS Innovation Center Cybersecurity Hub    
HIMSS unveiled the Cybersecurity Hub to the world last fall, as part of a series of high-profile cybersecurity and innovation events at the HIMSS Innovation Center and Global Center for Health Innovation. This immersive, open year-round, allows visitors to interact firsthand with the latest vendor solutions for addressing and mitigating cyber threats. As a new flagship attraction in the HIMSS Innovation Center, 15,000+ are expected to visit the Cybersecurity Hub over the next year to learn how they can apply a variety of technologies to impact the safe and secure flow of health information.
Contact to learn how your organization can gain valuable exposure throughout the year as a solution provider for this ever-growing need.


Please inform us if the primary contact for your company has changed.  The primary contact will receive all communications and materials related to your company's participation at the HIMSS18 Conference and Exhibition. 

For Exhibit Services, Logistics, and Production inquiries, please contact:

Elli Riley

Virginia Geoghegan

Eileen Keating

For Exhibit Sales, Marketing, and Sponsorship inquiries please contact:

Laura Goodwin

Lisa Currier 

Tia Peterson

Joseph Bonanno

James Collins

Mary Griskewicz

Jessica Daley 

Exhibitor eNews is a monthly online newsletter published by HIMSS.

Copyright© 2017 Healthcare Information and Management Systems Society. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission. Contact HIMSS Publications at 33 West Monroe Street, Suite 1700, Chicago, IL 60603–5616

The inclusion of an organization name, product or service in this publication should not be construed as a HIMSS endorsement of such organization, product or service, nor is the failure to include an organization name, product or service to be construed as disapproval.

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