December 2017 

Welcome to HIMSS18 Exhibitor E-News, the monthly electronic publication that gives you the most up-to-date information and opportunities available exclusively for exhibitors.

Important Dates

12/12/17:Housing Names Due for Gold Corporate Members & all other exhibitors   
All names for housing due to OnPeak or rooms will be released  


12/12/17: Monthly Logistics & Cost Savings Tips Webinar   
Join our monthly HIMSS18 webinar with HIMSS Staff members to answer any of your questions you have.

12/15/17: Specialty Booth Speaking Sessions Due 
Specialty Booth Speaking Session title, abstract, and speaker information due to be included in the onsite material.  (Cybersecurity Command Center, Connected Health, Solutions Lab, Innovation Live, Lightning Sessions, Federal Health, Intelligent Health HIMSS Booths.)

12/19/17: Platinum Corporate Members – All names for housing due to OnPeak or rooms will be released

12/28/17: Island/Split Island/ Peninsula booth floor plans due to 

1/04/18: Lead Retrieval order form due to receive early bird discount


1/09/18: Emerald Corporate Members- All names for housing due to onPeak or rooms will  be released

01/09/18: Social Media Webinar
Webinar participants will learn how their organizations can engage with annual conference attendees, speakers and other exhibitors using these social media tools, as well as learn best practices and guidelines to carry those relationships beyond the conference in to their social communities and sales funnels.


1/16/18: Monthly Logistics and Cost Saving Tips Webinar 
Join our monthly HIMSS18 webinar with HIMSS Staff members to answer any of your questions you have.

1/16/18: Anchor/Diamond Corporate Members - All names for housing due to OnPeak or rooms will be released


: First day freight is accepted at Freeman warehouse


1/30/18: Last day to cancel any room reservation with onPeak without penalty 

Exhibitor News Briefs

HIMSS18- eBooth Promotion Widget
Connect with potential buyers before HIMSS18 with the eBooth Promotion Widget! Once embedded, attendees can add your company eBooth to their list of favorites increasing the opportunity for interactions later at the event.
to your Exhibitor dashboard to access your widget code then simply embed the widget in the prominent location on your website.

Exhibitor Marketing Toolkit Live
This toolkit contains complimentary tools to help you market your HIMSS18 participation to your customers and other audiences. Use the items here to leverage the combined strength and value of the HIMSS brand and your brand to:
•Increase attendance at your HIMSS18 booth
•Demonstrate your thought leadership to your customers
•Expand your reach with social media
Exhibitor Service Manual

Conference Logistics Page
Exhibitor Registration 
Target Move in Floor plan 
Target Move Out Floor plan 
HIMSS18 Deadline Checklist 
Stay up to date with upcoming deadlines for HIMSS18 
HIMSS18 Webinar Series 
Join us for another year of free webinars for our HIMSS18 Exhibitors.  These webinars are designed to assist you in your planning for HIMSS18. 

Exhibit Hours for HIMSS18
  • Monday, March 5: 6:30 pm-8:00 pm Opening Reception (Hall G Only - Booth 9900-13999)
  • Tuesday, March 6: 9:30 am - 6:00 pm
  • Wednesday, March 7: 9:30 am - 6:00 pm
  • Thursday, March 8: 9:30 am - 4:00 pm
(Subject to Change)

 NEW onPeak Deposit Payment Policy
 Reservations must be guaranteed with a major credit card within 72 hours from receipt of your hotel confirmation email (failure to do so will result in cancellation of your      block). The full length of stay deposit is non-refundable as of January 30, 2018. Credit cards will not be charged until final cut-off, by the hotel(s). 


Meeting Space Request
Host a meeting including conference attendees during education or exhibit hours, you may purchase HIMSS Meeting Place rooms at the convention center on a first come, first serve basis
Meeting Space Request Form
View more options 


Featured HIMSS18 Branding and Sponsorship Opportunities! 

Don't miss the chance to have your company's logo displayed prominently to 40,000+ attendees! These highly visible opportunities will heighten the awareness of your brand throughout HIMSS18. 

Electronic Messaging Boards

Message Panels

Networking Hubs

Keynote Sessions

Launch Pad

Questions? Contact the sales team at


Engage Attendees Prior to Conference

These opportunities will maximize your company’s presence at HIMSS18 before the show even starts. Promote a product, increase booth traffic or target a specific audience in one of our many preconference education symposiums. 

Preconference Symposia

Exhibitor Spotlight

Daily Deal


NEW Opportunities at HIMSS18! 

HIMSS VentureConnect will convene the biggest and most active investors in health tech to discuss the latest market trends and hear directly from the start-ups creating the biggest waves in the industry. This one-day program features investor panels and a pitch competition for vetted health tech companies seeking Series A and B funding.

As a sponsor of HIMSS VentureConnect, your organization will have the opportunity to engage with numerous startup companies and get a behind the curtain look at the most promising technologies primed to disrupt the health care experience.

Discovery Vectors are the ideal opportunity for celebrating clients’ successes for achieving a HIMSS Nicholas E. Davies Award of Excellence or becoming an EMR Adoption Model℠ (EMRAM) Stage 7 provider. This interactive display will have high-tech touch screens that bring success stories to life.

Exhibit Hall Entrance Unit Video

Share your message with a video on the entrance units to the HIMSS18 Exhibit Hall! With this high-impact opportunity, your video, with sound, will play for attendees as they enter and exit. Space is limited, so reserve your spot today!

Lobby Feature Wall

Imagine your company logo and booth number placed prominently on the HIMSS18 feature wall for all attendees to see. This highly visible opportunity will rotate your company logo and booth number once every minute, and will be front and center to all attendees entering and exiting the conference. This is a great opportunity to get attendees to think about your company even before entering the exhibit hall.

Lobby Wall Clings 

Looking for a way to drive traffic to your booth or promote your product and/or service? Grab attendees’ attention with wall clings throughout a main traffic area. These adhesive banners will be placed directly on the walls of the Grand Foyer in the Venetian.

For more information, contact the sales team at


Cybersecurity Forum

Connect with over 300 Healthcare providers, business associates and vendors­ as they share experiences and insight by providing practical information healthcare organizations can use to gauge and improve their security postures. Sponsorship opportunities range from electronic messaging to receptions and attendee apparel.

For more information, click HERE or contact the sales team at


HIMSS19 Booth Selection and Exhibitor Priority Points

Booth selection for HIMSS19 is right around the corner! Join us on Thursday, February 1, at 1:00 PM CST / 2:00 PM EST for a review of the HIMSS19 exhibit hall floor plan and booth selection procedures. Click HERE to register for the webinar today!

Exhibitor priority points for HIMSS19 booth selection will be calculated as of December 31, 2017. For more information on how to earn exhibitor priority points, click HERE.

Questions? Contact the sales team at

Exclusive Discounts on PR Newswire Distribution

Virtual Press office, Cision PR Newswire’s trade show division, is offering exclusive discounts on PR Newswire release distributions. Have a big announcement? Send your news over the Industry’s largest Network which includes more than 4,000 websites, 3,000 media outlets and more than 550 news content systems. Get earned media and influencer attention, reach new audiences and increase discovery of your company’s important news.

For more information, click HERE or contact our sales team at or call 973-783-7787 opt. 0.

Other HIMSS Events

HIMSS Innovation Center Cybersecurity Hub    
HIMSS unveiled the Cybersecurity Hub to the world last fall, as part of a series of high-profile cybersecurity and innovation events at the HIMSS Innovation Center and Global Center for Health Innovation. This immersive, open year-round, allows visitors to interact firsthand with the latest vendor solutions for addressing and mitigating cyber threats. As a new flagship attraction in the HIMSS Innovation Center, 15,000+ are expected to visit the Cybersecurity Hub over the next year to learn how they can apply a variety of technologies to impact the safe and secure flow of health information.
Contact to learn how your organization can gain valuable exposure throughout the year as a solution provider for this ever-growing need.


Please inform us if the primary contact for your company has changed.  The primary contact will receive all communications and materials related to your company's participation at the HIMSS18 Conference and Exhibition. 

For Exhibit Services, Logistics, and Production inquiries, please contact:

Elli Riley

Virginia Geoghegan

Eileen Keating

For Exhibit Sales, Marketing, and Sponsorship inquiries please contact:

Laura Goodwin

Lisa Currier 

Tia Peterson

Joseph Bonanno

James Collins

Mary Griskewicz

Jessica Daley 

Exhibitor eNews is a monthly online newsletter published by HIMSS.

Copyright© 2017 Healthcare Information and Management Systems Society. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission. Contact HIMSS Publications at 33 West Monroe Street, Suite 1700, Chicago, IL 60603–5616

The inclusion of an organization name, product or service in this publication should not be construed as a HIMSS endorsement of such organization, product or service, nor is the failure to include an organization name, product or service to be construed as disapproval.

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