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Monday – Friday
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Expect an acknowledgement from Ambassadors to be faxed or e-mailed to you within three business days from receipt of your housing request. (Allow up to seven working days for mailing if there is no fax number.) This acknowledgement serves as a notification that Ambassadors has received your request form and has assigned you a hotel. It is also confirmation of your hotel room/reservation. You will receive a reminder confirmation from Ambassadors two weeks prior to the conference.
All hotels require a minimum first and last night room and tax deposit (current tax rate is 12.5%). Paid deposits are 100% refundable through January 11, 2008, should cancellation occur. Any no-shows or cancellations after January 11, 2008, will result in the forfeiture of the entire deposit or credit card being charged.
A two-night room and tax deposit per room is required to secure reservations. You have two options for submitting a deposit.
All cancellations must be forwarded in writing to Ambassadors, the official HIMSS08 housing bureau, up to and including the day of arrival. You may cancel your hotel reservations without penalty prior to Friday, January 11, 2008. No-shows on-site will be considered a cancellation and will be assessed the cancellation fee. Cancellations made after January 11, 2008, will be assessed a two-night room and tax deposit. Please refer to the deposit policy section for specific cancellation/refund penalties applied to room deposits.