January 2018 

Welcome to HIMSS18 Exhibitor E-News, the monthly electronic publication that gives you the most up-to-date information and opportunities available exclusively for exhibitors.

Important Dates

1/09/18:Housing Names Due for Emerald Corporate Members
All names for housing due to OnPeak or rooms will be released  

1/16/18: Monthly Logistics and Cost Saving Tips Webinar 
Join our monthly HIMSS18 webinar with HIMSS Staff members to answer any of your questions you have.


1/16/18: Anchor/Diamond Corporate Members - All names for housing due to OnPeak or rooms will be released


: First day freight is accepted at Freeman warehouse


1/30/18: Last day to cancel any room reservation with onPeak without penalty 

1/30/18:  Electrical, Internet, Telecommunication and Rigging order forms Due
Sands Expo to receive discount pricing 


1/30/18: Booth Catering order form Due to Sands Expo 


2/01/18: HIMSS19 Booth Selection Webinar 
review of the HIMSS19 exhibit hall floor plan and booth selection procedures.

2/01/18: EAC Notification for Due


2/01/18: Proof of Insurance Due to HIMSS


2/01/18: Special Event Transportation request Form Due 


2/05/18: Exhibitor Registration pricing for additional client Badges increases 
Client badges increase to $495 and no refunds on purchased badges after this point 


2/06/18: Freeman Order forms due to receive discount pricing 
Booth carpeting, furniture, accessories, carpet cleaning, installation and dismantle, material handling, booth packages and transportation

Exhibitor News Briefs

HIMSS18- eBooth Promotion Widget
Connect with potential buyers before HIMSS18 with the eBooth Promotion Widget! Once embedded, attendees can add your company eBooth to their list of favorites increasing the opportunity for interactions later at the event.
to your Exhibitor dashboard to access your widget code then simply embed the widget in the prominent location on your website.

Exhibitor Marketing Toolkit Live
This toolkit contains complimentary tools to help you market your HIMSS18 participation to your customers and other audiences. Use the items here to leverage the combined strength and value of the HIMSS brand and your brand to:
•Increase attendance at your HIMSS18 booth
•Demonstrate your thought leadership to your customers
•Expand your reach with social media
Exhibitor Service Manual

Conference Logistics Page

Exhibitor Registration 
Target Move in Floor plan 
Target Move Out Floor plan 
HIMSS18 Deadline Checklist 
Stay up to date with upcoming deadlines for HIMSS18 
HIMSS18 Webinar Series 
Join us for another year of free webinars for our HIMSS18 Exhibitors.  These webinars are designed to assist you in your planning for HIMSS18. 


Exhibit Hours for HIMSS18
  • Monday, March 5: 6:30 pm-8:00 pm Opening Reception (Hall G Only - Booth 9900-13999)
  • Tuesday, March 6: 9:30 am - 6:00 pm
  • Wednesday, March 7: 9:30 am - 6:00 pm
  • Thursday, March 8: 9:30 am - 4:00 pm
(Subject to Change)

 NEW onPeak Deposit Payment Policy
 Reservations must be guaranteed with a major credit card within 72 hours from receipt of your hotel confirmation email (failure to do so will result in cancellation of your      block). The full length of stay deposit is non-refundable as of January 30, 2018. Credit cards will not be charged until final cut-off, by the hotel(s). 

Meeting Space Request
Host a meeting including conference attendees during education or exhibit hours, you may purchase HIMSS Meeting Place rooms at the convention center on a first come, first serve basis
Meeting Space Request Form
View more options 


Featured HIMSS18 Branding and Sponsorship Opportunities! 

Don't miss the chance to have your company's logo displayed prominently to 40,000+ attendees! These highly visible opportunities will heighten the awareness of your brand throughout HIMSS18. 

Electronic Messaging Boards

Launch Pad

Networking Hubs

Keynote Sessions

Questions? Contact the sales team at salesinfo@himss.org.


Connect With Your Target Audience by Sponsoring a Topically Focused Event at HIMSS18

Innovation Community Reception

State Advisory Roundtable – Chapter Advocacy Round Table Lunch

Preconference Symposia

Millennial Reception

Contact your Sales Manager or salesinfo@himss.org for more information.


NEW Opportunities at HIMSS18! 

HIMSS VentureConnect will convene the biggest and most active investors in health tech to discuss the latest market trends and hear directly from the start-ups creating the biggest waves in the industry. This one-day program features investor panels and a pitch competition for vetted health tech companies seeking Series A and B funding.
Discovery Vectors are the ideal opportunity for celebrating clients’ successes for achieving a HIMSS Nicholas E. Davies Award of Excellence or becoming an EMR Adoption Model (EMRAM) Stage 7 provider. This interactive display will have high-tech touch screens that bring success stories to life.
Exhibit Hall Entrance Unit Video
Share your message with a video on the entrance units to the HIMSS18 Exhibit Hall! With this high-impact opportunity, your video, with sound, will play for attendees as they enter and exit. Space is limited, so reserve your spot today!
Lobby Wall Clings 
Looking for a way to drive traffic to your booth or promote your product and/or service? Grab attendees’ attention with wall clings throughout a main traffic area. These adhesive banners will be placed directly on the walls of the Grand Foyer in the Venetian.

For more information, contact the sales team at salesinfo@himss.org


HIMSS19 Booth Selection and Exhibitor Priority Points

Booth selection for HIMSS19 is right around the corner! Join us on Thursday, February 1, at 1:00 PM CST / 2:00 PM EST for a review of the HIMSS19 exhibit hall floor plan and booth selection procedures. Click HERE to register for the webinar today!

Exhibitor priority points for HIMSS19 booth selection will be calculated as of December 31, 2017. For more information on how to earn exhibitor priority points, click HERE.

Questions? Contact the sales team at salesinfo@himss.org.


HIMSS18 Attendee Intelligence Solution
The HIMSS18 Attendee Intelligence Solution can help give you the edge in planning your conference sales strategy. In this tool you can uncover which organizations will be at the show and what technologies they are planning to buy; there are currently more than 400 health systems represented. Start filling your pipeline and get the tool now!

Communicate for HIMSS Like Never Before

Achieve brand awareness and increase earned media with Cision PR Newswire, the industry’s largest news distribution network, and reach publications like:

Medpage Today
Healthcare IT Marketplace
HealthTechnologyNet and more.

Gather data, research industry influencers and track success with Cision’s monitoring and measurement solutions. Cision’s events insights team can also dive deeper to analyze how your event presence impacted the company’s bottom-line revenue.

Cision PR Newswire wants to help companies communicate like never before. That’s why the greatest measure of our success is yours. Watch this 1 min video here.

For more information, contact our sales team at sales@vpoinc.com or call 973-783-7787 opt. 0.

Other HIMSS Events

HIMSS Innovation Center Cybersecurity Hub    
HIMSS unveiled the Cybersecurity Hub to the world last fall, as part of a series of high-profile cybersecurity and innovation events at the HIMSS Innovation Center and Global Center for Health Innovation. This immersive, open year-round, allows visitors to interact firsthand with the latest vendor solutions for addressing and mitigating cyber threats. As a new flagship attraction in the HIMSS Innovation Center, 15,000+ are expected to visit the Cybersecurity Hub over the next year to learn how they can apply a variety of technologies to impact the safe and secure flow of health information.
Contact salesinfo@himss.org to learn how your organization can gain valuable exposure throughout the year as a solution provider for this ever-growing need.


Please inform us if the primary contact for your company has changed.  The primary contact will receive all communications and materials related to your company's participation at the HIMSS18 Conference and Exhibition. 

For Exhibit Services, Logistics, and Production inquiries, please contact:

Elli Riley

Virginia Geoghegan

Eileen Keating

For Exhibit Sales, Marketing, and Sponsorship inquiries please contact:

Laura Goodwin

Lisa Currier 

Tia Peterson

Joseph Bonanno

James Collins

Mary Griskewicz

Jessica Daley 

Exhibitor eNews is a monthly online newsletter published by HIMSS.

Copyright© 2017 Healthcare Information and Management Systems Society. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission. Contact HIMSS Publications at 33 West Monroe Street, Suite 1700, Chicago, IL 60603–5616

The inclusion of an organization name, product or service in this publication should not be construed as a HIMSS endorsement of such organization, product or service, nor is the failure to include an organization name, product or service to be construed as disapproval.

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