January 30, 2018 

Welcome to HIMSS18 Exhibitor E-News, the monthly electronic publication that gives you the most up-to-date information and opportunities available exclusively for exhibitors.

Important Dates

1/30/18: Last day to cancel any room reservation with onPeak without penalty 

2/01/18: HIMSS19 Booth Selection Webinar 
review of the HIMSS19 exhibit hall floor plan and booth selection procedures.

2/01/18: EAC Notification for Due

2/01/18: Proof of Insurance Due to HIMSS

2/01/18: Special Event Transportation request Form Due 

2/05/18: Exhibitor Registration pricing for additional client Badges increases 
Client badges increase to $495 and no refunds on purchased badges after this point 

2/06/18: Freeman Order forms due to receive discount pricing 
Booth carpeting, furniture, accessories, carpet cleaning, installation and dismantle, material handling, booth packages and transportation

2/6/18: Freeman AV & PC Rental order forms due to receive discount pricing 
2/6/18: Monthly Logistics and Cost Saving Tips Webinar 

2/6/18: Floral Rental and Photography form due to receive discount 

2/15/18: Who's in Charge & Exhibitor Hosted Events due online through the Conference Exhibitor Guide 
2/14/18:  Electrical, Internet, Telecommunication and Rigging order forms Due
Sands Expo to receive discount pricing 

2/14/18: Booth Catering order form Due to Sands Expo 

2/20/18: Last day for freight to be received at the warehouse without incurring late fees 

2/27/18: Security form due (overnight)

2/27/18 through 3/4/18: HIMSS18 move in starts
target move in floor plan 
Exhibition Schedule 

Exhibitor News Briefs

Level 1 | Hall G Booths 
Booths located within level 1 | Hall G must be completed by 4:30pm on Sunday, March 4. 

Opening Reception: Hall G will be open for the opening reception on Monday March 5 from 6:30pm-8:00pm. We recommend that you staff your booth during this time. 

Exhibitor Marketing Toolkit Live
This toolkit contains complimentary tools to help you market your HIMSS18 participation to your customers and other audiences. Use the items here to leverage the combined strength and value of the HIMSS brand and your brand to:
•Increase attendance at your HIMSS18 booth
•Demonstrate your thought leadership to your customers
•Expand your reach with social media
Exhibitor Service Manual

Conference Logistics Page

Exhibitor Registration 
Target Move in Floor plan 
Target Move Out Floor plan 
HIMSS18 Deadline Checklist 
Stay up to date with upcoming deadlines for HIMSS18 

Exhibit Hours for HIMSS18
  • Monday, March 5: 6:30 pm-8:00 pm Opening Reception (Hall G Only - Booth 9900-13999)
  • Tuesday, March 6: 9:30 am - 6:00 pm
  • Wednesday, March 7: 9:30 am - 6:00 pm
  • Thursday, March 8: 9:30 am - 4:00 pm
(Subject to Change)

HIMSS19 Booth Selection and Exhibitor Priority Points

Booth selection for HIMSS19 is right around the corner! Join us on Thursday, February 1, at 1:00 PM CST / 2:00 PM EST for a review of the HIMSS19 exhibit hall floor plan and booth selection procedures. Click HERE to register for the webinar today!

Exhibitor priority points for HIMSS19 booth selection will be calculated as of December 31, 2017. For more information on how to earn exhibitor priority points, click HERE.

Questions? Contact the sales team at salesinfo@himss.org.

Other HIMSS Events

HIMSS Innovation Center Cybersecurity Hub    
HIMSS unveiled the Cybersecurity Hub to the world last fall, as part of a series of high-profile cybersecurity and innovation events at the HIMSS Innovation Center and Global Center for Health Innovation. This immersive, open year-round, allows visitors to interact firsthand with the latest vendor solutions for addressing and mitigating cyber threats. As a new flagship attraction in the HIMSS Innovation Center, 15,000+ are expected to visit the Cybersecurity Hub over the next year to learn how they can apply a variety of technologies to impact the safe and secure flow of health information.
Contact salesinfo@himss.org to learn how your organization can gain valuable exposure throughout the year as a solution provider for this ever-growing need.


Please inform us if the primary contact for your company has changed.  The primary contact will receive all communications and materials related to your company's participation at the HIMSS18 Conference and Exhibition. 

For Exhibit Services, Logistics, and Production inquiries, please contact:

Elli Riley

Virginia Geoghegan

Eileen Keating

For Exhibit Sales, Marketing, and Sponsorship inquiries please contact:

Laura Goodwin

Lisa Currier 

Tia Peterson

Joseph Bonanno

James Collins

Mary Griskewicz

Jessica Daley 

Exhibitor eNews is a monthly online newsletter published by HIMSS.

Copyright© 2017 Healthcare Information and Management Systems Society. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission. Contact HIMSS Publications at 33 West Monroe Street, Suite 1700, Chicago, IL 60603–5616

The inclusion of an organization name, product or service in this publication should not be construed as a HIMSS endorsement of such organization, product or service, nor is the failure to include an organization name, product or service to be construed as disapproval.

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