HIMSS17 TOOK PLACE IN ORLANDO, FL



Privacy Policy

Last Revised: January 4, 2017

HIMSS (HIMSS, we, us, or our) is committed to protecting the privacy of the information you share with us when you access and use our websites, applications, products, events, services and other offerings (Services). This policy describes how we collect, use and share the personally identifiable information (PII) you provide to us when you register or contract with us to receive Services.

This policy may be supplemented by additional privacy terms or notices disclosed to you in connection with your registration for or receipt of Services.

HIMSS recognizes the importance of protecting the privacy of information provided to us. Accordingly, we strive for compliance with all federal and state privacy laws and follow industry best practices in order to best serve our community. We consider all members, subscribers, customers, registrants, conference attendees and speakers part of the HIMSS community. The following guidelines have been created to demonstrate our commitment to privacy.

Our location and contact information:

HIMSS
33 West Monroe Street, Suite 1700
Chicago, IL 60603-5616
(312) 664-4467
himss@himss.org

Information Collection

We collect PII and/or anonymous information from you in the course of your use of the Services. That includes information you provide to us when you subscribe or register for any of our digital, in-person or printed products, services, events, or offerings; sign up for newsletters or promotions; participate in a survey; purchase a product or service; use one of our mobile applications; post comments; and/or otherwise communicate with us or interact with the Services.

Once you have registered or otherwise interacted with us, we create a profile for you. We keep your profile up to date by adding information about your registrations or subscriptions, the events you attend, the content you access, how you interact with our offerings, and the like.  In order to offer you a more consistent and personalized experience in your interactions with us, information collected through one HIMSS Service may be combined with information obtained through other HIMSS Services.

We also may receive information about you from external sources that are not affiliated with HIMSS and add that to the information you have provided to us. For example, we may expand our communities by acquiring names and contact details from other sources that compile contact information. This information might be public information or data you provided to others with authorizations to share it with third parties.

Automatic Collection Technologies

Like most website operators, we use cookies (small data files stored on your computer by your web browser upon visiting a website), web beacons, and similar technologies to operate our Services efficiently and as intended. Through these technologies we gather information about you, such as your browser type, operating system, IP address, mobile device identification number, and navigation history.  We may also use these technologies to gather information about your interactions with our Services, such as the time and date when you viewed or used a page or item of content or functionality, which advertisements you have clicked on and whether you filled out an online form. When you receive newsletters or promotional emails from HIMSS, we use web beacons, customized links or similar technologies to determine whether the email has been opened and which links you click, in order to provide you more focused email communications or other information.

We use information gathered through these tools for our internal security audit log, for trend analysis and system administration, to gather broad information about our audiences and their geographic locations, and to otherwise improve the Services. By allowing us to understand how you use our Services, these tools can help us provide you with a better, more relevant online experience.

We may also employ web beacons from companies not owned by or affiliated with HIMSS (third parties) in order to help us compile aggregated statistics regarding the effectiveness of our promotional campaigns or other operations of our Services. In addition, we may work with third-party advertising companies to target and serve advertising you see on the Services or on third-party sites based on preferences gleaned from such technologies.

You may set your browser to block all cookies, including those from HIMSS, while using our Services (in which case some aspects of the Services may not function properly), or you may set your browser to block third-party cookies and allow first-party cookies, which would allow us (but not third parties) to collect such information. In addition, some browsers may allow you to block certain web beacons and similar tracking codes. Please refer to your browser’s documentation if you wish to block some or all cookies, web beacons, and/or similar tools.

We reserve the right to use new technologies, as they become available, to gather additional, relevant information from our users and improve our Services and your experience of them.

How We Use Your Information

We may use information about you:

  • To provide you with Services and information that you have requested from us or that we think may be of interest to you.
  • To send account notices or otherwise manage your account, respond to requests, inquiries, comments or concerns.
  • To offer you customized content and individualized personalization of the Services to make them more relevant to professional interests and responsibilities.
  • To ask for your input to help in our research about our Services.
  • To contact you with information about, and provide invitations for, products, services, events and research opportunities – ours and other companies’ – directed at your professional interests and responsibilities.
  • For any other purpose that we disclose when you give us the information.

Consent

By using the Services of HIMSS (for example, when you register for an account, purchase a product or service, enter a contest or promotion, communicate with us, or use interactive portions of our sites and applications), you consent to our collection, use and sharing of your PII as described in this policy. In some cases we may also ask you to confirm your knowledge of the terms of this policy; however, we are not obligated to do so. If you do not agree to the terms of the HIMSS Privacy Policy, please do not use the Service, products and/or services and exit the Service immediately.

Your Choices

You may opt-out of our email marketing lists by following the directions at the bottom of our emails. Please note that HIMSS has a number of brands and products and we allow you to opt-out selectively.  To remove a specific email address from all of HIMSS’s marketing communications, you may send a request to himss@himss.org. If you wish to remove your email address only from a specific brand, please use the opt-out mechanism provided in emails you receive from such brand or contact the brand directly.

You may receive email marketing messages from us about other companies’ offerings as part of a business partner marketing program. To opt-out of a business partner marketing email program, you may follow the instructions at the bottom of any email we send you as part of the program.
Please note that opting-out of promotional mailings will not affect delivery of your subscription-based products.

To remove a specific phone number or fax number from a specific brand’s marketing communications, please follow the opt-out directions provided during/in those communications.  To remove a specific phone/fax number from all of HIMSS’s marketing communications, you may send a request to himss@himss.org.

Certain third parties may also employ cookies, web beacons, and/or similar technologies on our Services. Information collected through such third-party tools is gathered directly by such third party, not by HIMSS, and is subject to such third party’s applicable privacy policy. HIMSS has no control over such third-party tools. These third parties include but are not limited to analytics partners who help us better understand how our users are interacting with our Services and advertising, providers of widgets and other third-party applications that may appear in our Services, ad servers, ad networks, ad agencies, and advertisers. You may visit these third parties’ sites to learn more about their privacy practices. In addition, as noted above, you may set your browser to block third-party cookies. Finally, you may visit the industry websites described in the next section to learn more about the privacy practices of a wide range of ad networks and data companies and to exercise certain opt-out options made available there.

Disclosure of Your Information

HIMSS contracts with other companies to provide certain services on our behalf, including customer service, credit card and billing processing, shipping, subscription fulfillment, research, analytics, list cleansing, postal mailings, telemarketing, and other information and business services. We only provide these companies with the relevant information required to perform their services and they are explicitly restricted from using any data received from us for their own marketing purposes.

We may also provide your information to third parties for marketing and/or analytical purposes as further described below:

Sponsors and Gated Resources

From time to time our sponsors wish to contact our subscribers and customers who have indicated an interest in their products, services or events. If you register for or access Services offered by these vendors, you choose to share your name and contact details directly with those vendors so that they may contact you. For example, if you register for a vendor-branded (or co-branded with us) resource, we will collect your registration information on behalf of that vendor for its own use. We may also keep a copy of that data for our own use, consistent with this privacy policy. We may provide a link to the vendor’s privacy policy (as well as to this policy) on the registration page.

Similarly, if you access third-party resources in certain registration-only, or “gated” websites, resource centers, or directory services on our websites, we may share your registration information when you access or click on a link to technical resources provided or sponsored by another company.

When you register for an in-person or digital event, we will provide your registration information to the sponsor(s) of such event. We may also provide your information to sponsors of special sessions within the larger event.

If you want to know how a vendor or advertiser will use data about you, we urge you to check that vendor’s or advertiser’s privacy policy. As noted above, your registration for and log-on to any of the above Services constitutes your consent to be put in touch directly with any vendors you select. The vendor’s or advertiser’s

Third-Party Advertising Technologies

To best present offers that may be of interest to you, we have relationships with other carefully selected companies that we allow to place ads on our web pages, or to place ads on websites and digital offerings you choose to visit after leaving our websites or discontinuing use of our various Services, including our mobile apps and devices. As a result of your visit to our sites, ad server companies may collect information such as your domain type, your IP address, and clickstream information. The use of such information is governed by the privacy policy of these other companies. Our Services contain external links to other Digital Offerings including suppliers, advertisers and affiliates. We have no control over, and are not responsible for, the content of, or information gathered by, these other Digital Offerings. We do not endorse any of these Digital Offerings or the products or services associated with such Digital Offerings merely because they are linked to our Services.

Security

HIMSS takes every precaution to protect your information from unauthorized use. When you submit sensitive information via our websites, the information is protected both online and offline. When our registration/subscription form asks for a credit card number or other sensitive information, that information is encrypted and protected with the best encryption software in the industry — SSL.

Mobile Devices

Mobile marketing campaigns may involve sending an email from your mobile device to HIMSS or a third-party campaign operator. An email or other response will then be sent to your mobile device. Opting to participate in this type of campaign is your choice. When you engage in these mobile marketing campaigns, HIMSS and the third-party campaign operator may collect and use your cell phone number, the name of your wireless service provider, images that you send using your cell phone as part of the campaign, and other relevant information.

When you download the HIMSS Annual Conference App, you agree to receive push notifications from HIMSS and other third parties, and understand HIMSS’ policies in regard to use of Third Party Advertising Technologies as outlined above.

Web Seminars

HIMSS Web Seminars produces sponsored webcasts and online trade shows for a variety of reasons and often on behalf of Sponsors. All data collected during the registration for such events will be shared with those Sponsors. This data is governed by the individual Sponsor's privacy policy and may be used by the Sponsor for follow-up purposes. Please be aware you are directly providing your personally identifiable information to that advertiser. Please visit the Sponsor’s web site to review its privacy policy. For details on how HIMSS’ Web Seminar Sponsors use the information you provide, please contact the Sponsor directly.

HIMSS Web Seminars also automatically receives and records information on our server logs from your browser, including your IP address, Internet connection speed, Internet connection duration, and Real Media and Windows Media player information. This is done in conjunction with our broadcast providers. Your data is collected and retained by our broadcast providers for the sole purposes of delivering Web Seminars content appropriately, traffic reporting, and enabling re-registration for future events. In addition, our broadcast providers use cookie technology to identify you as a registered user of the Web Seminars service. Should you register for a HIMSS-produced sponsored Web Seminar, you are consenting to provide your personable identifiable information to that Sponsor.

If you have any questions, please contact himss@himss.org

Trademark

The names, trademarks, service marks and logos of HIMSS appearing on this site may not be used in any advertising or publicity, or otherwise to indicate HIMSS' sponsorship of or affiliation with any product or service, without HIMSS' prior express written permission.

HIMSS takes every precaution to protect your information from unauthorized use. When you submit sensitive information via our websites, the information is protected both online and offline. When our registration/subscription form asks for a credit card number or other sensitive information, that information is encrypted and protected with the best encryption software in the industry — SSL.

Policy Updates

From time to time, we may use provided information for new, unanticipated uses not previously disclosed in our privacy policy. If our information practices change we will immediately post any adjustments to our policy on this website. This will serve as your notification of these changes. If you are concerned about how your information is used, bookmark this page and check back periodically.

Enforcement

If you feel that HIMSS is not following this stated Privacy Policy, please contact us through the above postal address, e-mail link, or phone number.

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