Registration Policies

Pre-registration ends Monday, February 4, 2013 
All registration and payments received after February 4, 2013 must pay the standard registration fee. If payment is not received by Experient (HIMSS' conference registrar) by February 4, 2013, you may still submit your registration with the standard rate fee. Registrations submitted after February 4, 2013 will not appear in the attendee roster distributed on-site.

Badge Mailing
If you have pre-registered and selected to have your badge mailed, you will receive your badge and event tickets in the mail starting approximately two weeks before the conference. Please remember to bring your badge with you to the conference. HIMSS does not ship badges internationally. International attendees can pick up their conference badges onsite. Badge reprints onsite will cost $50.

If you chose to print your badge onsite, please print out your registration confirmation with your barcode and you will be able to collect your badge at any self registration kiosk onsite.

Registration Confirmation
Confirmations are auto-generated and sent to the email address listed during the registration process.  If you did not receive your confirmation after online registration, please contact Experient at himss@experient-inc.com.  If no email address is provided during registration, expect your conference registration confirmation five to ten business days after the receipt of your registration if your registration is received by February 4, 2013.

Cancellation/Refund Policy
Full conference registrations, exhibit hall only passes, and single-day registrations, less a $100 cancellation fee, are refundable only if submitted in writing to himss@experient-inc.com on or before Monday, February 4, 2013. Registrations and cancellations received after February 4, 2013 are not refundable. You cannot reinstate a registration after you cancel it. HIMSS membership fees are non-refundable and non-transferable. If you cancel and are entitled to a refund, expect the refund within 30 days. Fax and website registrations must be charged to Visa, Mastercard, American Express or Discover. No purchase orders are accepted. All refunds will be issued back to the original payment type. Cash payments will be refunded by check. 

Substitution Policy
Registrants unable to attend may send a substitute. If the substitute is not a member, the non-member fee will be required. Substitution requests must be made in writing to himss@experient-inc.com

Online substitutions will be accepted until February 4, 2013. Substitutions after February 4, 2013 will be accepted only if the original badge is produced with a company letter authorizing the substitution.

HIMSS reserves the right to cancel or reschedule programs and to close registration when programs are sold out. For these reasons, registrants are advised against purchasing non-refundable airline tickets. Should the HIMSS conference be cancelled, your registration fee will not be refunded but will automatically be applied to the next HIMSS Annual Conference & Exhibition.

Other Policies

I agree not to copy, or permit to be copied, in any form or format, without the express written permission of HIMSS, any of the contents of the HIMSS13 attendee roster. I also agree not to use the roster contents for any commercial, marketing, promotional or political purposes. No solicitation is permitted by anyone except by exhibitors within the confinement of their booth.

By registering for the conference you are providing permission to receive emails, mailings and faxes related to the conference. If you wish to opt out of receiving any of these materials you may do so during the online registration process by emailing the HIMSS office at annualconference@himss.org.

For security reasons, badge swapping is not permitted. Anyone found wearing a badge that does not match his or her identification will be evicted from the conference without a refund. In addition, the badge/name will be cancelled without a refund.

By registering, I agree to all the terms and conditions set forth above including the use of photographic images. Non-compliance will result in registration cancellation without refund.