The purpose of this webpage is to provide Annual Conference speakers (general education session, symposium and workshop speakers) with information that can prepare them for their presentation at HIMSS13.

• HIMSS13 Information
• Presentation Resources
• AV Requirements
• Session Evaluations
• OnSite Information

Detailed information about specific programs will be sent by HIMSS staff liaisons.

 

HIMSS13 Information 

When and where is HIMSS13?
2013 Annual HIMSS Conference & Exhibition
March 3 – 7, 2013
Ernest N. Morial Convention Center, New Orleans, LA

What are the attendee demographics?
As you may be aware, the majority of HIMSS audience is mid- to upper- level management. Below is the attendee demographics of who attended HIMSS12:

HIMSS12 Attendee Demographics**
CIO/VP of IT	18%
CEO, COO, CFO, CSO, CTO	13%
CMO, CMIO, CNO, CNIO	4%
Clinical (Practicing Doctor, Pharmacist, Nurse)	3%
Other VPs (Networking, Engineering, Compliance, Admin, Account Billing)	3%
Middle Mgmt	6%
IT	18%
Marketing/Sales	7%
Education	3%
Other/Non Listed	11%

What official hotels have been specially selected in New Orleans, provided at exclusive discounted rates?

HOTEL

Book early for the best selection! Reserve online at http://www.himssconference.org  or please call onPeak, our official housing partner at (877) 517-3038 Monday – Friday, 9:00 am - 5:00 pm, CST for the most up to date availability.

TRAVEL

In order to make travel arrangements for HIMSS13, you may book online or by phone via the contact details listed below. HIMSS Travel Serviceshas been directed to ensure that the lowest cost travel option is used, reasonable to the schedule requirement of the traveler.

1. Book online at www.himsstvl.com– or -
2. Call Toll Free 1-877.408.4522  Monday-Friday 8:30am-5:30pm, CST.
   

Please note that administrative fees will be charged.  We recommend that you book your flight to New Orleans, LA prior to January 2, 2013 in order to get the best fare.

 

Presentation Resources

What forms must I complete in order to present?
As a speaker for HIMSS13, there are required forms that must be completed and returned to HIMSS:

• CE Disclosure (conflict of interest) Form
• Publication and Authorization Form

Are there required conference ppt templates that must be used in my presentation?
Speakers are required to use a HIMSS13 ppt template. There are three choices available.

HIMSS13_PPT_Template_Blue.pptx
HIMSS13_PPT_Template_Purple.pptx
HIMSS13_PPT_Template_Slate.pptx

How do I send HIMSS my presentation?
Presentation Management System and instructions will be posted once available.

What should I avoid so I am not considered making a sales pitch in my presentation?
HIMSS conference attendees look for practical, useful, “take-home” information. It is strongly encouraged for sessions to avoid any type of sales pitch. If a presentation needs to mention an organization, vendor, etc. it is okay to mention it, however, do not linger on this and move on. This must be done in moderation and have balance.

What additional resources can you recommend?
More information will be provided once available.

 

AV Requirements

What are the AV requirements? Are special AV requests allowed?
The following is considered standard equipment, and will be provided (at no charge) in each breakout room:

• LCD projector & screen
• Laptop [must use onsite equipment only; no jump drives allowed]
• Audio Package - 1 podium microphone, 1 wired lavalier (not wireless), 1 table top mic, 1 standing aisle mic for Q&A
• Wireless internet

Each presentation room will be equipped with a computer. You will not need to bring your laptop to the conference to run your presentation. Please note that the computers in the session room will have locked USB ports. You will not be able to use a flash drive in the session room.

There is an additional charge for any AV equipment NOT listed as part of the Standard Equipment above.  PLEASE NOTE: Charges for any additional equipment are the speaker’s responsibility.

 

Session Evaluations

Will my session be evaluated by attendees?
Evaluation forms will be paper evaluations for HIMSS13. All speakers will be evaluated. Some of the speaker evaluation criteria will be:

• The degree to which speaker avoided making a sales pitch
• Speaker knowledge about the topic
• Speaker speaking skills
• Likelihood of recommending speaker to peers

 

Onsite Information

Opening Reception

Come celebrate!!  Network your way through an evening of “Cool Blues” with live music, fine food, cocktails, and friendly conversation. Connect with industry leaders and colleagues alike at this special event open to all registered HIMSS13 conference attendees.

Sunday, March 3
5:00 PM - 7:00 PM
Ernest N. Morial Convention Center, Great Hall A

FREE to all registered conference attendees.

Is there a dress code?
Business attire is the preferred dress of conference attendees. Business casual (slacks, jacket, tie – optional) becomes more popular on Wednesday and Thursday.

Where do we check-in once we arrive at the convention center?
When you arrive at the Ernest N. Morial Convention Center, New Orleans, LA, please check-in at the registration area in the speaker check-in area to pick up your registration materials.  You may then stop by the Speaker Ready Room. 

The Speaker Ready Room will be equipped with session monitors to view your presentation, tables, chairs and refreshments. It will be staffed and accessible during the following hours:

Speaker Ready Room Hours Room: 238-239
Sun, March 3	7:00 AM - 5:00 PM
Mon, March 4	7:00 AM - 5:00 PM
Tues, March 5	7:00 AM - 5:00 PM
Wed, March 6	7:00 AM - 5:00 PM
Thurs, March 7	8:00 AM - 12:00 PM

Will I have help in the session room?
There will be Program Assistants assigned to each room. Please check in with your Program Assistants to let them know you have arrived. Please arrive at least 15 minutes prior to your session. The Program Assistants will have radio contact with the Speaker Ready Room, AV technicians and the convention center if assistance is needed.

Will I have someone introduce me during my session?
As you may be aware, all sessions will be assigned a HIMSS moderator. Moderators will introduce speakers, announce any “housekeeping” items and help to keep you on schedule with your session.